Document management is about organising your business content. If your organisation is loaded with filing cabinets overflowing with paper documents and you are unable to find them easily, then you need a proper document management solution to get you back on track. This can make a major impact for your organisation.
For many organisations, document management is either very time consuming or too often ignored. However, we will assist you to organise your documents using an easy, logical structure to access documents, either in printed or digital format, so that you could search and retrieve files instantly and effortlessly.
Document Management System
Most of the organisations have a lot of documents scanned into digital format or already in digital formats and store them into company’s intranet, cloud network, personal computers, CDs, DVDs or portable hard disks. However, it is difficult to know where the documents stored and which documents are needed. Furthermore, it is easy for documents to become lost, deleted, changed or distributed without proper approval.
The best solution for organising those documents in proper manner is using Document Management System (DMS). This is a software used to track and store electronic documents and let you manage all of your company’s content in one electronic repository. Unlike files in a cabinet, it stores documents in electronic folders that can be indexed by multiple pieces of information, making it easy for you to share, store, protect and control documents.
In Delfo Technology, we provide various solutions on DMS. You may request a custom made system, which our programmers will discuss with you closely on your specifications and requirements. Alternatively, you may purchase a proprietary application that suits your needs, or even using an open source DMS, which is the most cost effective alternative.