DOCUMENT SCANNING
For businesses, document storage is always a headache because of space constraint. Engaging third party services or renting warehouse as repository could be expensive. Furthermore, searching and retrieving documents sometimes take days and extra expenses might be incurred. Storing documents electronically will eliminate storage costs and reduce your physical storage requirements for more profitable use.640-461 dumps
If you are paying too much for engaging third party services or renting warehouse as repository, or you are just trying to free up some valuable office space currently full with paper documents, we can provide a cost effective and efficient solution for your business.
We could convert your hardcopy files, invoices, delivery notes, manuals, drawings, payroll records and many types of documents into digital format, for easy storage and efficient retrieval. At the same time, this also reduces your handling time by converting them into well indexed, searchable digital images.
Large Format Scanning
Large format document refers to the documents which are A0, A1 or A2 in size. Many manufacturing, construction and engineering companies use large format documents, blueprints and drawings on a regular basis. Storage is always a problem for those documents. When the job is completed, most of those large documents are just kept for reference or compliance purposes.
DOCUMENT MANAGEMENT SOLUTION
Document management is about organising your business content. If your organisation is loaded with filing cabinets overflowing with paper documents and you are unable to find them easily, then you need a proper document management solution to get you back on track. This can make a major impact for your organisation.
For many organisations, document management is either very time consuming or too often ignored. However, we will assist you to organise your documents using an easy, logical structure to access documents, either in printed or digital format, so that you could search and retrieve files instantly and effortlessly.
Document Management System
Most of the organisations have a lot of documents scanned into digital format or already in digital formats and store them into company’s intranet, cloud network, personal computers, CDs, DVDs or portable hard disks. However, it is difficult to know where the documents stored and which documents are needed. Furthermore, it is easy for documents to become lost, deleted, changed or distributed without proper approval.
The best solution for organising those documents in proper manner is using Document Management System (DMS). This is a software used to track and store electronic documents and let you manage all of your company’s content in one electronic repository. Unlike files in a cabinet, it stores documents in electronic folders that can be indexed by multiple pieces of information, making it easy for you to share, store, protect and control documents.
In Delfo Technology, we provide various solutions on DMS. You may request a custom made system, which our programmers will discuss with you closely on your specifications and requirements. Alternatively, you may purchase a proprietary application that suits your needs, or even using an open source DMS, which is the most cost effective alternative.
DOCUMENTS INDEXING & METADATA MANAGEMENT
Document indexing is a path to the documents. It is the key to finding documents quickly. Most of the organisations simply saved the scanned documents without tagging it in any way. When searching for a document, couple of hours could be wasted just to sift through the list of such documents and thus reduce productivity.
We provide field-based indexing (metadata management) for each file where there are large amounts of documents required for retrieval. We will index your documents based on the nature of your documents or according to your specifications. This will speed up your retrieval of digital documents process and improve productivity.700-501 certification